Enterprises are increasingly storing data in cloud servers. With data outgrowing on-premise options, both in terms of storage capacity and budgets, the cloud provides a cost-effective solution for handling large amounts of data. It’s also common to apply a security solution to protect data in cloud storage, often through Software as a Service (SaaS).
There are many options to choose from when evaluating SaaS for securing data stored in the cloud for your enterprise. Here are the things you should look for when evaluating SaaS:
Choose the right provider. The market is full of providers as cloud technology explodes, but you need a provider with the right security measures in place. Determine whether they have a solid password protection policy in place to ensure that your documents are not easily accessible. You should also check into user controls, to evaluate whether accessibility is limited and data protection is in place. Make sure you have a clear understanding about the storage, backup and restoration of your data before you choose a provider.
Determine standard safety measures. You’re investing in SaaS in order to protect your data in cloud storage, but you still need to take proper steps to prevent problems. Include the following measures to provide added protection to your SaaS system:
- Employ a good antivirus to protect any document from incoming viruses
- Encrypt every item of data going to and from the cloud, and encrypt it while it is at rest in storage
- Use strong passwords that are changed on a regular basis
- A reliable password recovery process should be in place so that you can easily recover any hacked password
SaaS controls for security generally fall into one of the following categories:
Access management: These measures control who can access data and which data they can access. Strong policies in place ensure that personnel can access the information they need to do their jobs and nothing more, limiting sensitive data to the fewest number of people possible. These policies also determine access on approved devices.
Data security: This category handles security areas like encryption and data loss prevention tools that support data protection and a secure transmission.
Monitoring controls: Monitoring is a critical step for establishing a baseline of normal activity, so that when an anomaly occurs, it’s relatively simple to determine that a breach is being attempted and take action to limit or eliminate the exposure.
Evaluate the effectiveness of the SaaS at protecting your data. Your provider will likely have a third-party evaluation that occurs regularly to determine their effectiveness at data security. You should also do your own evaluation to determine if the solution is meeting your requirements for securing your data.
To learn more about choosing a SaaS provider for securing data, contact us at Compass Solutions. We can help you establish a set of priorities and then determine which providers fit your business requirements.